co-ordinate-engagement

  • Co-ordinate Engagement

    VN34-QSC-COE-3Z6C

    Access Course

About this Course

This is a 

This is a VNI course, equivalent to 3 CPD points.

 

This course is eligible for external CPD recognition, carrying 3 CPD points. Scholars are solely responsible for verifying the transferability of these points with their individual specialist associations or statutory bodies. You must submit your certificate and course curriculum to your professional institution for review and approval. Acceptance of these notional hours or point-bearing equivalencies remains at the sole discretion of your respective professional institutions.

 

course, equivalent to 6 CPD points.

 

This course is eligible for external CPD recognition, carrying 6 CPD points. Scholars are solely responsible for verifying the transferability of these points with their individual specialist associations or statutory bodies. You must submit your certificate and course curriculum to your professional institution for review and approval. Acceptance of these notional hours or point-bearing equivalencies remains at the sole discretion of your respective professional institutions.



This course equips you with the practical knowledge and skills to coordinate meetings and events efficiently from start to finish. You will learn how to schedule meetings, select suitable venues, arrange catering, coordinate travel and accommodation, manage car hire, assemble professional meeting documentation, and distribute information to attendees on time. Throughout the course, you will also explore best practices for communicating with service providers, confirming bookings, managing budgets, processing invoices, and ensuring every logistical detail supports a well-organised event. Whether you are new to meeting and event coordination or want to strengthen your administrative skills, this course provides the confidence and practical guidance needed to plan and manage professional meetings and events effectively.

Learning Outcomes

Upon completing the course, participants will be able to:
  1. Plan and schedule meetings and events by identifying suitable dates, venues, and participants based on organisational requirements and stakeholder needs.
  2. Select and secure appropriate venues by evaluating facilities, confirming logistical requirements, and ensuring that meeting spaces and equipment support the objectives of the event.
  3. Coordinate catering arrangements by selecting suitable menus, accommodating dietary and religious requirements, and communicating event schedules to venue providers and caterers.
  4. Arrange travel, accommodation, and car hire by determining attendee requirements, preparing itineraries, confirming bookings, and distributing all relevant travel documentation.
  5. Manage travel and event administration by processing invoices, deposits, advance disbursements, and related documentation in accordance with organisational procedures.
  6. Prepare and distribute meeting and event documentation by assembling, copying, collating, and sharing agendas, supporting documents, and other meeting materials within agreed timeframes.
  7. Apply effective communication and technology by using electronic communication tools and office equipment to coordinate meetings, confirm arrangements, and distribute information accurately.
  8. Coordinate meeting and event activities professionally by managing deadlines, confirming arrangements with stakeholders, and ensuring that all logistical and administrative requirements are completed before the meeting or event takes place.

Course Curriculum

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Trainers List

What Our Customers Say

This course gave me a clear understanding of the entire meeting and event coordination process. I now feel much more confident when arranging venues, preparing documentation, and managing the logistics of business meetings.

Office Administrator Sarah Jacobs

The practical examples and step-by-step guidance made the course easy to follow. I have already applied many of the techniques for organising travel, accommodation, and meeting documentation in my daily work.

Executive Assistant Michael Sono 

I particularly enjoyed learning about venue selection, catering requirements, and travel planning. The course helped me improve my organisational skills and pay greater attention to detail when coordinating events.

Administrative Coordinator Bernadine Griessel

This course provided practical knowledge that I could implement immediately. I now understand how to coordinate meetings professionally, communicate effectively with suppliers, and ensure every aspect of an event is well organised.

Office Coordinator Daniel van der Merwe

Frequently Asked Questions & Aswers

This course guides you through the complete meeting and event coordination process, including scheduling meetings, selecting venues, arranging catering, organising travel and accommodation, preparing documentation, and ensuring everything is completed professionally and on time.

You will learn how to evaluate and book suitable venues, confirm logistics and special arrangements, select appropriate catering and menus, organise travel, accommodation, and car hire, and communicate effectively with service providers.

You will develop practical administrative skills such as preparing agendas, assembling and distributing meeting documents, confirming bookings in writing, processing invoices and deposits, managing travel documentation, and coordinating communication with attendees and suppliers.

Answer 3

The course explains how to establish documentation deadlines, assemble and collate meeting documents, prepare agendas, distribute documentation in both electronic and printed formats, and understand the purpose of different types of meeting minutes.

This course is suitable for anyone responsible for coordinating meetings or events, including administrative professionals, office administrators, executive assistants, personal assistants, receptionists, office coordinators, and anyone who wants to improve their meeting and event planning skills in a professional environment.